Administrative

Index

Allergies
Arrivals and Departures
Bus Conduct
Classroom Lunch Routine
Emergency Lockdown & Fire Drills
Field Trips and Excursions
Hallway Conduct
Immunization
Leaving School property
Liturgical Celebrations
Medication and Illness in School
Notification of the Collection and Use of Student Personal Information
Nutrition
Personal Property
Playground
Reporting to Parents
Safety and Security of All
School Buses
Student Absences/Safe Arrival
Student Information/Emergency Form
Telephone Use
Visitor Sign-In Protocol
Volunteers
Washroom Conduct

1. Allergies

It is the responsibility of parents of students with severe health concerns (e.g. peanut allergies, etc.) to provide recent medical documentation and to work with the school to develop a plan addressing the needs of the at-risk child while at school. It is the responsibility of the school-age child to exercise caution in avoiding allergens. It is the responsibility of the entire school community to assist in safeguarding the welfare of every child. Please refer to the school board policy on Anaphalaxsis for more information.

2. Arrivals and Departures

Enter school upon arrival;
Enter the school in a quiet orderly fashion and in single file when the bell rings
Dismiss quietly from the classroom or building under the teacher's direction
Leave the school building and school grounds promptly upon dismissal unless involved in a supervised activity (such as school sports

3. Bus Conduct

Any child who comes to school by bus will return home by bus. If for some reason you do not want your child to take the bus home, a written note must be sent to the school. Bus drivers have a serious responsibility for the safety of children on their buses. It is expected that the children will follow the rules issued by the School Board re bus safety. Non-compliance will result in the loss of bus privileges. Copies of the infractions that are “written up” by the drivers are automatically forwarded to the Board's transportation officer, the bus company, the school and parents or guardians. Students are reminded that busing is a privilege and not a right.

4. Classroom Lunch Routine

Students are expected to behave as if they were a guest in someone's home;

Remain seated and eat quietly in their assigned seats
Show courtesy and respect to the lunchroom supervisors at all times
Observe school plans for waste management and recycling of reusable materials
Students who eat lunch at school must remain on the school property under supervision.

5. Emergency Lockdown & Fire Drills

Regular fire drills and emergency lock down drills will be held throughout the year to practice student safety procedures.

Key Terms

Terminology is very important. Plans should clearly identify when “Lockdown” versus other terminology is to be utilized. Terminology used to order a lockdown, should be in plain language and leave no misunderstanding as to what is expected. No secret passwords should be used.

“Lockdown” should only be used when there is a major incident or threat of school violence within the school or in relation to the school. The over - or misuse of lockdowns will result in staff/students becoming desensitized and they will not take lockdowns seriously.

6. Field Trips and Excursions

On school buses and on field trips, all relevant school rules apply. Students are expected to attend and participate in the class and school excursions that have been planned to enrich the curriculum in the school. Students are expected to follow the procedures and behavioural code that is enforced on school grounds. Trips and excursions serve to support the learning experiences in the classroom. Students must have written parental/guardian permission in order to participate in a field trip. Students are expected to treat parent-volunteers with respect and to follow the rules and regulations.

7. Hallway Conduct

Walk quietly in the hallway, in a single file keeping their hands and feet to themselves
Students are allowed in the hallway with teacher permission.

8. Immunization

The Immunization of School Pupil's Act, 1982, states that parents/guardians are required to complete the prescribed program of immunization for each pupil. Failure to do so will result in suspension and/or exclusion from school by the Public Health Unit. We, therefore, urge all parents/guardians to make sure that all children have the required up-to-date immunization.

9. Leaving School property

Students must submit written permission signed by their parent/guardian to the classroom teacher, principal or designated person of authority to leave the school property.

10. Liturgical Celebrations

As a Catholic School, our work to promote the spiritual development of our pupils is a crucial role. Students are expected to participate in religious activities including prayers, celebrations and masses. Parents are always welcome to join us at our masses and liturgical celebrations.

11. Medication and Illness in School

Please be aware that, under direction from the Board, principals, teachers and support staff of the NPSCDSB are not permitted to administer any type of medication during the school day, unless we have written authorization signed by the parent and authorizing physician. The forms to dispense medication may be obtained at the school office. Medication for a child must be brought to school by the parent/guardian and all medication will be stored in the school office. Also, please be advised that staff in NPSCDSB will not dispense non-prescription medication to students. Requests to stay in at recess due to illness is strongly discouraged.

12. Notification of the Collection and Use of Student Personal Information

Over the course of the school year as part of its mandate to educate its students, the Nipissing-Parry Sound Catholic District School Board under the authority of the Education Act, (R.S.O. 1990 c. E. 2) ss. 58.5, 265 and 266 as amended, will collect personal information about each student. The information collected may be written, oral or visual.This personal information will be used to register and place the student in a school or for a consistent purpose such as the allocation of staff and resources and to give information to employees to carry out their job duties. In addition, the information may be used to deal with matters of health and safety or discipline and that may be required to be closed in compelling circumstances or for law enforcement matters or in accordance with any other Act. The information will be used in accordance with the Education Act, the regulations, and guidelines issued by the Minister of governing the establishment, maintenance, use, retention,transfer and disposal of pupil records.For questions about this collection, please contact your school Principal.

13. Nutrition

We are promoting a junk food free environment in our school to reinforce good nutrition habits. We strongly recommend the use of refillable containers.

14. Personal Property

Treat all personal and school property with respect
The school is not responsible for lost or damaged personal property and equipment
Lost items will be placed in the lost and found area and may be picked up there.

15. Playground

Play fairly and safely with peers
Use appropriate language
Play within assigned playground boundaries
Show courtesy and respect to the playground supervisors.

16. Reporting to Parents

Progress Report Card - November
PARENT INTERVIEWS- November
1st Term Report Cards - February
2nd Term Report Cards – June

17. Safety and Security of All

With the intention of providing a safe and secure environment for all members of our school community, a number of policies are in place at St. Alexander School.

All doors in the school will be kept locked. Please ring the bell at the front door to gain entry. We will continue to focus on Board Policy that all visitors who enter the school (parents, caregivers, guests etc.) must report to the office. A Visitors Log has been put in place for this purpose and a Visitor's Badge is to be obtained if you need to go beyond the office for meetings.

To facilitate this process, please use the front door, not the side or back doors when coming or exiting the school. Please note that the “visitors rule” applies to parent visits to the playground when recesses are taking place. Please avoid walking directly into the playground to speak to your child since many teachers and children do not know you.
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18. School Buses

Obey the school board issued school bus rules
Behave in a manner which assures the safety of all
Treat the bus driver and peers with courtesy and respect at all times
Be on time and move directly to the assigned bus lines when leaving for home.

19. Student Absences/Safe Arrival

To ensure the safety and well being of your child, we ask your continued cooperation in phoning the school if:

Your child will be absent
Your child will be late

If for any reason your child will be absent from school, we ask that you notify the school on the Safe Arrival line at 705-472-6376. You may leave a message on the school attendance voice mailbox outside regular school hours. Regular and punctual attendance is very important to your child's academic performance and overall success. Attendance is noted on the Ontario Provincial Report Card. Extended holidays and absences due to unforeseen circumstances should be communicated to your child's teacher in writing and forwarded to the office. Please note that repeated concerns about punctuality or absences may be addressed by the school administration.

20. Student Information/Emergency Form

Each student will receive a Student Information /Emergency Form which must be completed and returned to school as soon as possible. Please keep information current as this information is required in case of an emergency.

21. Telephone Use

The office does not receive calls to pass information to students regarding changes in plans (e.g. going to a friends). We should ask that such requests be kept to a minimum. A written note to the teacher can help ensure that changes in plans are followed and documented. For safety reasons, please do not telephone to ask that your child come to the phone while he or she is in class.

22. Visitor Sign-In Protocol

Dear Parents/Guardians:

In order to ensure the safety and security of our students we are asking all of our visitors to adhere to the sign in protocol. You are required to stop by the office upon arrival and sign yourself into our Visitor Registry Book. Parents, guardians and visitors are asked to not go directly to classrooms and to stop by the office. Office staff will direct you accordingly. If you are directed to go to the classroom, please follow the procedure below.

Complete the sign in page in the Visitor Registry Book.
Remove the visitor tag on the lanyard located directly behind the visitor registry book and wear around your neck. Our staff have been trained to look for the visitor tag identifying all visitors to ensure our protocols are being followed.
Before you leave the building, please return to the office, sign out and return the visitor tag.

In the event of an emergency, it is critical that everyone in the building be accounted for. Careful and conscientious observation of visitor sign-in/sign out procedures will better enable the school to ensure the safety of all building occupants, including students, employees, staff and visitors.
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23. Volunteers

Volunteers brighten lives. Call and find out how you can help at your child's school (e.g. Catholic School Advisory Council, readers, classroom helpers, library, field trips, arts, breakfast club, and crafts).

24. Washroom Conduct

Respect others personal privacy
Use the washroom only with teacher permission
Be respectful of school property
Practice personal hygiene (washing of hands).

St. Alexander Catholic Elementary School